REPORTS & REQUESTS

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 Quarterly Reports: 

The Quarterly CDBG Report form must be submitted within ten (10) workdays of the end of each reporting quarter.  For dates, see the  Quarterly Report Schedule

Reimbursement Requests:

Subrecipient Annual Performance and Evaluation Report 

Instead of a Quarterly Report for the 4th Quarter, your agency must submit a Subrecipient Annual Performance and Evaluation Reports (SAPER) covering the  program year.

This report summarizes the activity and financial accomplishments for the program year to include reporting on leveraging of funds/other sources of income. 

Reported information will be used to prepare the City’s Consolidated Annual Performance and Evaluation Report (CAPER) to HUD.

 "As Required" Reports:

Salary Reimbursement Form   If salaries are funded, you must complete the Salary Reimbursement form and submit copies of all cancelled checks and all time sheets.  Time sheets must be signed by employee and supervisor.  Attach this form and all supporting documentation and submit with the Request for Reimbursement Form.

Equipment Inventory     An inventory list with proof of purchase will be provided to Community Development thirty (30) days after property, equipment, and supplies have been purchased.  This inventory list must be updated within thirty (30) days of the purchase of any additional property, equipment, or supplies.    

 Contract Extension Requests

CDBG funds must be spent in a timely manner. All funds must be expended by September 30 of the program year.  Unspent funds cannot be carried forward and are forfeited without an approved contract extension from the City of Odessa.  Your request and justification for an extension to your contract must be submitted to the Community Development Director no later than September 1.

 

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