Procurement Methods

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Method When Used Basis of Award
Request for Price Quote
(RFPQ)
Informal 
For one time purchase of goods and non-professional
services valued at more than $3,000 up to and including
$50,000 when requirements are clearly defined and competition
exists. Governed by TLGC Chapter 252. 
Lowest
Responsible
Bidder 
Invitation for Bid (IFB)
Informal
For annual contract requirements of goods and non-professional
services valued at more than $3,000 up to and including $50,000
when requirements are clearly defined and competition exists.
Governed by TLGC Chapter 252.
Lowest
Responsible
Bidder
Invitation for Bid (IFB)
Formal
For goods and non-professional services valued at more than
$50,000, when requirements are clearly defined and competition
exists. Governed by TLGC Chapter 252.
Lowest
Responsible
Bidder
Request for Competitive
Sealed Proposals
(RFCSP)
Typically used for high technology, insurance, and non-professional
service solicitations that are valued at more than $50,000, when the
City wishes to consider other factors in addition to price to make
an award recommendation. Governed by TLGC Chapter 252.
Weighted Evaluation
Criteria Including Cost
Request for Proposals
(RFP)
For discretionary contracts such as consulting services and revenue generating contracts, when factors other than price are evaluated and negotiations are desired. Respondent is expected to provide innovative ideas as opposed to following published scope of services. Governed by TGC Chapter 2254 with respect to professional services. Weighted Evaluation
Criteria Including Cost
Request for Qualifications
(RFQ)
For discretionary contracts for architectural, landscape architectural,
engineering, and land surveying services. May also be used for consulting services if price is not a primary concern. RFQs are used to gather information regarding the firm's capabilities, qualifications, and experience. Governed by TGC Chapter 2254 with respect to professional services.
Selection is made solely on the skills and qualifications of the consultant. Cost is not a factor until after a consultant is selected.